The event day, minute by minute
Who stands where at 06:30, which microphone is in which room, and who picks up the keynote speaker at the station: run of show, team and equipment belong to the same event, not to three files.
In detail
What this area can do today; every item exists in the product and is included in the free Community edition.
- Run of show with programme item, time, place and responsible person
- Assign responsibilities to staff from the team
- Team with roles: admin, event manager, coordinator, staff, read only
- Equipment pool by category with stock, location and approval requirement
- Tied to a venue or organisation-wide, availability check per event
- Venue database with rooms and capacities
- Hosts see only their assigned guests under “My guests”
Run of show instead of a checklist
The minute plan of the event day records programme item, time, place and responsible people. Responsibilities hang on people from the team, not on names in a column.
Equipment with stock
Displays, microphones, headsets: with quantity, location and approval requirement, assigned per event. What is tied to a venue is available only there; what is organisation-wide can be scheduled anywhere.
Roles limit access
On the day, staff see check-in and their own guests, coordinators their events, stakeholders read only. That is not a view option but a boundary in access.
Frequently asked questions about Staff, equipment, schedule
Can the team see the run of show on their phones?
How does HEIvent prevent equipment from being scheduled twice?
Which team roles are there?
Related areas
Your next event starts here.
Create an account, publish the event website, open registration. It takes an afternoon and costs nothing.