A programme guests book themselves
Parallel workshops, a networking dinner with 80 seats, a keynote for everyone: the programme is on the event website, guests book themselves, and no room is ever double-booked.
In detail
What this area can do today; every item exists in the product and is included in the free Community edition.
- Sessions with time, room, capacity and speakers
- Guests book programme items themselves, on the website or through their personal link
- Capacity is locked at booking time, not only when saving
- Time clashes are detected, waiting lists are kept per session
- Most popular sessions with occupancy right in the event cockpit
- Attendance per session: guests scan the code at the room or are scanned at the door, and attendance is recorded
- No-show automation: if a booked seat stays empty, the waiting list moves up
- Short feedback per programme item, right after the session
- Speakers maintain profile, talk details, contract and expenses through their own portal
- Call for papers with submission through the event website
Capacity is a hard number
A workshop with 25 seats has 25 seats. The seat is locked at booking time; two guests who click the last seat at the same moment do not both get a confirmation. Whoever is too late lands on the session’s waiting list.
Time clashes before they happen
If a guest books two sessions at the same time, the system says so, not the speaker the next morning. The programme stays consistent for every guest.
Who was really in the room
A booking is an intention, not evidence. At the room the guest scans the code or the team scans their ticket; that produces attendance per session, the basis for attendance certificates, for promoting the waiting list and for the control room that shows every room’s occupancy live.
Speakers take part
Profile, talk title, abstract, contract and expenses: speakers maintain these themselves through a personal link. The team sees the state without sorting emails.
Those involved take part. Without an account.
Whoever contributes to this area from outside gets a personal link instead of an account someone has to manage.
Enter photo, biography, materials, technical needs and travel notes yourself.
Frequently asked questions about Programme and sessions
Where do guests book their sessions?
What happens when a session is full?
Can speakers enter their own details?
How do I record who attended a session?
Related areas
Your next event starts here.
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